All posts by Rebecca Downing

Personalized Email Marketing

Guide to Spam Proof Email Marketing: Part 4 – Personalized Email Marketing

By | Marketing Email Deliverability, Tips and Resources | No Comments

While email marketing experts agree on the importance of building email lists, it is equally important to get your segmentation right and create personalized email marketing.

In this, part 4 of our email series ‘Your Guide to Spam Proof Email Marketing,’ we will look at ways to segment your lists and create personalized email marketing messages.

Personalized Email Marketing: List Segmentation

Email List Segmentation is the process of breaking down your subscriber list into smaller groups according to their interests, wants and needs.  This segmentation is essential for you to be able to send out personalized and extremely relevant emails to each of the groups.

Instead of sending out each and every email to each and every subscriber, segmentation will allow you to send each email only to the subscribers you’ve deemed to be the most interested in the content, leading to a much higher rate of conversion and a much lower rate of being considered as spam by an end user.

Personalized Email Marketing: Importance of Segmentation

Segmenting your email lists is a proven way to improve your email open rates, decrease the rate of unsubscribes and bump up your click-through rates.  This is the reason why the most successful email marketers use email list segmentation to the fullest to improve the effectiveness of all of their email marketing campaigns.

You will have to tag your subscribers into different segments to ensure that you send out powerful, customized auto-responders and not just some automated, generic robotic communication.  These will be a series of emails sent out automatically to the relevant subscribers, based on certain conditions, enabling you to better nurture your leads and achieve higher conversions and sales.

Segmentation also allows you to better structure your subject lines and messages for specific groups of people instead of sending out generic stuff that won’t hit the bull’s eye for your entire email list.

So how do you divide your email lists into segments?  Here are a few ways to help get you started:

  • New Subscribers – For sure, you will be sending out welcome emails and a series of other introductory emails to them.
  • Interests – What do your subscribers like? Are they fans of rap music or are lovers of Jazz?
  • Preferences – Segment subscribers based on what offerings of yours are they the most interested in.
  • Location – This will help you target local subscribers when there is an event held be you near them.
  • Inactivity – Touch base with inactive subscribers, telling them what they’re missing.
  • Open Rate – Rewarding more engaging subscribers is always a good idea!
  • Shopping Cart Abandoners – Remind these users that they haven’t checked out – maybe add some incentives there.
  • Lead Magnet – Send customized emails based on the kind of lead magnet they opted for.

How to Improve Your Email Open Rates

Now that you have your email marketing service, your opt-in form, lead magnet and your email segmentation, you’re ready to create great emails.  The first step is to ensure you stay away from spam filters and prevent unsubscribers.

Check out part five of our series, ‘Guide to Spam Proof Email Marketing: Part 5 – Improve Your Email Open Rates.’

How to Grow Your Email Lists

Guide to Spam Proof Email Marketing: Part 3 – Grow Your Email Lists

By | Marketing Email Deliverability, Tips and Resources | No Comments

Even in this day and age, there are marketers who just create opt-in forms, stick them on their website and then hope people will sign up.  The reality is that this method will take you years to grow your email list…if it even grows at all.

In this blog, Part 3 of our series ‘Your Guide to Spam Proof Email Marketing,’ we will review strategies to organically grow your email lists by creating and promoting a compelling offer (also known as a ‘lead magnet’.)

Grow Your Email Lists Through Lead Magnets

Lead Magnets are deals and offers that you give away for free in exchange for an email address.  Most successful lead magnets are digital materials like audio files, videos or PDFs (versus products or services that will cost you money). The catch is that your lead magnet needs to provide value for your potential lead in order to appeal to them.

Some of the most widely used lead magnets include:

  • eBooks
  • Link to free webinars
  • Discount coupons
  • Tips and resources
  • Free trials/samples
  • Quizzes and/or assessments
  • Case studies

And if you’re wondering on exactly what makes a good lead magnet, you need to consider the following 5 criteria when making your decision:

  1. Easy Consumption – Your lead magnet is useless unless your audience uses it.  Try and share snackable, digestible lead magnets to gain traction (nothing too huge or cumbersome that consumers won’t use).
  2. Action Driven – A good lead magnet will always provide useful information and/or tools and skillsets that your audience can apply.
  3. Relevant – Make sure you study your prospects to guarantee that your lead magnet solves their problem.
  4. Instant Gratification – Don’t make your audience wait after they submit the information that you required them to.  Give the lead magnet right then and there.
  5. Creates Noticeable Improvement – Your lead magnet needs to be as good as (if not better) than your main offerings to be able to make an impact.  People continue to buy from businesses who give out lead magnets that are unique and will provide them with something useful or valuable.


Creating Opt-In Forms That Work

Keep in mind that your opt-in form is there to convey the BIG benefit that your lead magnet promises,  essentially prompting your audience to subscribe to your email lists in exchange for getting your offer.

Every good opt-in form that converts will have the following components:

  1. Exciting Headlines – The headline always needs to describe the benefits of the lead magnet that you are giving out.
  2. Great Visuals – It’s always a good idea to include an image of the lead magnet, if possible.  If not, then make sure the visuals and the template of the opt-in form are both, professional and appealing.
  3. Supporting Descriptions – Try and keep your descriptions brief, crisp and to the point.  Use bullets wherever possible so that the reader can give it a quick scan.
  4. Keep it Simple – The form doesn’t have to be too complicated.  Don’t ask more than the first name and email address.  Having too many questions can be the deal breaker.
  5. CTA in Subscribe Button – Having a contrasting color for your all-important subscribe button can make a huge difference.  Also, instead of a generic copy, try and use a call to action like “Send me the 50% discount!

Once the opt-in form is created, you will have to install it on your website.  Some of the highest-converting places to put your opt-in form include:

  • A splash page
  • Floating bar
  • Welcome gate
  • Your website’s header
  • Within your blog posts
  • In the sidebar
  • In the footer
  • In your “About” page
  • In timed lightbox pop up

Personalize Your Email Marketing

Your lead magnet and opt-in form are ready to go.  It’s time to start building your email lists!  Check out Part 4 of our series: Guide to Spam Proof Email Marketing – Part 4 Personalized Email Marketing.

Email Marketing Process

Guide to Spam Proof Email Marketing: Part 2 – Start Your Email Marketing Process

By | Marketing Email Deliverability, Tips and Resources | No Comments

Welcome to Part 2 in our series, ‘Your Guide to Spam Proof Email Marketing.’  In this blog, we will cover everything you need to know to start your email marketing process.

Setup Your Email Marketing Process

The first thing you’ll want to do is build your email lists.  Keep in mind though that you need to have permission to email your customers and other prospects prior to adding them to your list.

And while you might be inclined towards buying email lists, it’s not something we ever recommended. There are just too many issues with purchasing an email list that end up outweighing any benefits you might gain. We also don’t recommend you simply adding emails from your prospect’s business cards that were collected at a conference or a networking event. Just don’t put anyone on your list until you have express permission from them to receive your newsletters or emails. Failing to do this means your emails are more likely to be marked as spam, which will only damage your business reputation online.

Remember that people who don’t opt-in to specifically get your emails are just not the people who will be buying from you. So sending them your offers and/or other deals will be a complete waste of time and money.

To get started with your email marketing campaigns the spam proof way, you should:

  1. Create an Email Opt-In Form
  2. Set-up an Account with an Email Marketing Service

Let’s talk about some of the leading email marketing service providers out there:


For all first time email marketers out there, we recommend that you try out MailChimp as your email marketing service.  It’s a great service with an easy to set-up and highly intuitive user interface.  Adding new subscribers to specific segments is as easy as it can get.

The best thing about MailChimp is that it offers a free plan for up to 2,000 subscribers – that’s more than enough for any new businesses.  However, if you are looking for auto-responders or any other powerful tools, then you will have to make a switch to a paid plan.  But not to worry, their paid plans are some of the lowest out there, starting from as little as just $10/month.

Constant Contact

Constant Contact is one of the biggest email marketing services.  We find them to be extremely easy to manage subscribers and create highly professional emails using customizable templates via their simple drag-and-drop editing tools.  They also allow you to send out automated emails to all of your new subscribers and track the performance.

Constant Contact offers a free, 60-days trial, after which you can start a plan from as low as $20/month or get further discounts for prepayments of 6 or 12 months.


AWeber is another famous email marketing service with a wide range of tools, including auto-responders, email builder, segments and much more.  With a fantastic customer support team and features like highly targeted emails using opt-in forms, AWeber might just be the right service for you.

Their service prices start from as low as $19/month and offer a 30-day free trial for new subscribers.


ConvertKit can be the perfect choice for you if you are a beginner who needs some advanced features to be used in the near future, including complex auto-responders.  You can think of it as a CRM minus the heavy price tag. ConvertKit is massively used by authors, professional bloggers as well as speakers.

Pricing starts at $29/month for up to 1,000 subscribers.


Oriented more towards marketing automation, ActiveCampaign is a unique email marketing software. With ActiveCampaign, you can reveal more about the subscribers’ behavior, using tags on their profile.

Pricing starts at a meager $17/month.


InfusionSoft is an end-to-end CRM as well as marketing solution created with small and medium-size businesses in mind.  With extremely advanced features of list segmentation, marketing automation, and lead scoring, InfusionSoft is a powerhouse that is on top of its game.  You’ll either need to know a little HTML to be able to truly customize your emails or you can pay their team to do it for you.

Monthly package starts from a minimum of $99/month.


GetResponse is great for email marketers who wish to create responsive emails and have built-in auto-responders with A/B testing capabilities. The pricing starts at $15/month for 1,000 subscribers and can go all the way to $999/month for enterprise solutions.


HubSpot is an all-in-one marketing software that offers more than basic email marketing services.  Designed specifically to meet the needs of medium to large businesses, HubSpot will help you with strong SEO and a fantastic customer service.  They also offer free training to equip you with the inbound methodology in attracting, nurturing, converting and delighting your leads.

The basic plan starts at $200/month which features content creation tools, content optimization, email marketing, social media suite and a sublime marketing analytics dashboard.

How to Grow Your Email Marketing List

Once you have your Opt-In Forms and Email Marketing Services ready and in place, the next step is to start working on creating your email lists and make sales.

Let’s move on to Part 3 of our series: Guide to Spam Proof Email Marketing – Part 3 Grow Your Email Lists.

Mail Monitor Spam Tracking: The Tools You Need to Optimize Email Authentication

By | Email Delivery Tracking, Product Features, Services | No Comments

spam trackingEmail spams are common – these unsolicited messages are responsible for deteriorating the overall experience of subscribers and defaming email marketing as a whole.  The worst part about them is that they are often unavoidable and are repetitive disruptions for end users.

While most of these email spam messages are overtly commercial in nature, there also are many with disguised links in them that may seem to be from a familiar website but, in reality, are leading to phishing websites or sites containing malware.  These type of spam emails can also have malware as embedded scripts or attached executable corrupt files, commonly known as Trojans.

The situation of email spam has worsened in the last decade. These days, botnets are commonly used to send out spam.  These botnets are basically networks of virus-infected computer systems created with the sole purpose of spreading viruses like wildfire, from one user and one system to another.

Most of the spammers out there collect email addresses from chat rooms, customer lists, websites, and newsgroups.  Many viruses are used to harvest users’ address books.  These lists are then commonly sold to other spammers.

All of this has made it imperative for professional email marketers and ethical online businesses to integrate solid spam tracking to ensure their business and subscribers avoid this trouble.  With Mail Monitor’s Spam Tracking features, you can rest assured that you are in safe hands and will not be impacted by these issues.


Spam Tracking: Know What’s Getting Flagged

If your emails don’t make it to the inbox, they will not get read.  Therefore, you need to check your email content before sending it out to your lists.  Thanks to our years of experience in the field, Mail Monitor knows how to spot these types of spammers.  We will check your content for specific terms and various elements to ensure no links are leading to flagged websites and double check the HTML coding to verify that it won’t raise a red flag with any of the leading email providers.


Takes Actions Before Getting Flagged

There’s a reason why so many market leaders trust us with identifying any issues that can get them in hot waters.   Our foolproof content testing and analysis features will protect all of your emails from getting flagged.

We will run your email content through all of the common spam filters to get spam scores and then created itemized feedback for you.  Most of the times, this feedback will point out any specific areas in the email that should be changed and improved for an optimum email marketing performance.


Authentication Testing

Each time you send us an email, we will use our spam filter testing reports to check your authentication.  This will help you see on an individual email campaign level if your emails are passing SPF and DKIM authentication.

What more assurance that you have the right spam tracking in place?  You can sign up today for a free trial and see what we’re all about!